Administration, Bookkeeper and Sponsorship Officer

Description

General Purpose:

To enable the UK work of the Kisumu Children Trust to be more efficient and more effective through helping other staff, Trustees and volunteers, in their various duties, by working in a timely, orderly and thorough manner. In particular this means acknowledging donations promptly, and being responsible for the records in our Donor Perfect data-base.

To be responsible for keeping the financial records of the Trust, making payments as required when approved, ensuring all income and expenditure is correctly recorded, producing monthly accounts, making a monthly transfer of funds to Kisumu and liaising with the Banks as needed, as well as helping in any other relevant way.

To helping with the Sponsorship programme, seeking new sponsors, keeping track of existing sponsors, thanking them annually, and generally encouraging more to become sponsors (or regular givers).

Base:

Primarily the KCT office wherever located, but working from home as necessary or by choice.

Key responsibilities:

1) To administer the UK Donor Perfect database of supporters, prayer partners, donors, friends and others, making regular reports, undertaking analyses, and producing labels as often as needed and other facets of its working including keeping it up-to-date, and GDPR requirements.

2) To be responsible for sending out the monthly prayer letter, quarterly newsletter, updating the mailing list (snail and email) as necessary. Asking Trustees and Staff and others for prayer topics and putting these (and those given by the Editor) into a regular format, checking for duplication, ensuring that the content is agreed by the Editor, then despatching it promptly and answering any subsequent enquiries that come in.

3) To help track all income received in the UK, writing receipts and quickly acknowledging gifts, undertaking analyses of income, noting income by category/code, forwarding details of larger gifts (having produced receipts) to those responsible for thanking these donors, sending cheques quickly to the bank,and all other relevant financial duties, including producing spread sheets or other documents as needed to ensure that our income is handled efficiently and exactly. This includes claiming Gift Aid.

4) To help secure further Sponsors as opportunity affords, which could include participation with exhibitions, other fund-raising events, and liasing with existing sponsors on a suitably frequent basis.

5) To handling all insurance documentation, and keeping it up-to-date.; uploading relevant documents and pictures to the KCT Cloud.; producing analyses (such as for the annual budget) and any other like ways as the work expands, or as the Trustees might request.

Hours per week: Part-time, but averaging 15 hours a week 

Start date: To be arranged

Length of contract: Permanent,. Status: Self-employed or KCT-employed to be agreed

Accountable legally to: Chair of KCT (Peter) and to Treasurer (Jonathan) on everything financial.

Salary: To be agreed All expenses paid in relation to the above

Skills and qualities required:

1) A committed Christian who is in agreement with the aims, objectives and values of the Kisumu Children
Trust, wishing to help alleviate poverty in the Third World with a special focus on children and seeing them
develop spiritually.
2) A good working knowledge of how to use computers and modern software packages, ideally able to use,
or to learn to use, databases and spreadsheets as well, and to use the web to glean